FileCenter Scanning Software Full Feature List.
Scan Documents or Images
FileCenter aims to make scanning as efficient and automatic as possible. You can scan straight to searchable PDF in one step. OCR runs automatically as part of the scanning process. Literally go from paper to a fully searchable PDF file in one mouse click. Or if you prefer image formats, scan to TIFF or JPEG.
For more flexibility, you can also adjust the scan parameters and options.
Works with most desktop scanners with quality TWAIN drivers.
All Editions
ScanSnap Scanning
FileCenter works with the popular Fujitsu ScanSnap scanners to make scanning and organization both fast and efficient.
New ScanSnap scans will go directly into your FileCenter cabinets. Just select a location in FileCenter, then scan with your ScanSnap. You'll scan and save in one simple step. You also have the option to run OCR automatically on new scans to make them fully searchable.
All Editions
Scanning Tools
Scans don't always come in the way you want them to. FileCenter provides a number of tools to improve your incoming scans.
For example, automatically straighten crooked scans, or strip out blank pages. If you need to scan two-sided documents with a single-sided scanner, FileCenter can help you scan both sides and sort the pages intelligently. All tools and options are available on FileCenter's Scan dialog.
All Editions
Touch Up Scanned Images
Let's face it, you want just your scanned image, without the "extras".
FileCenter has image editing tools which work on any scanned image, even if it's in a PDF. Erase stray marks and artifacts. Crop the image. Straighten crooked pages. A handful of useful tools will make your scans sharp and crisp.
FileCenter Professional or Pro Plus
Clean Up Scanned Images Automatically
Few of us have time to manually touch up every scan that comes across our computer screen.
FileCenter Pro Plus has the solution: automatic image cleanup. Clean up black borders, hole punch marks, stray specks, and crooked pages through an entire document with the click of a button. Make those scanned documents look as sharp and professional as you are.
FileCenter Pro Plus
Scanning Profiles
You'll probably find that you're always switching between a few different scanning options: Sometimes you scan in color, sometimes in black and white. Sometimes you want duplex, other times you want single-sided scans. Sometimes you want a searchable PDF, sometimes you just want a basic TIFF file.
FileCenter makes it easy to switch between different configurations with Scanning Profiles. Just set up your most common scenarios, give them each a name, then when you scan just choose the scenario you want to use. FileCenter will take care of applying the right settings for you.
All Editions
Scan Directly into a File Cabinet
For more efficient scanning, scan files directly into a file cabinet. Just select the drawer/folder where you want to store the scan, click Scan, and give it a name. FileCenter will deposit the new scan right where it should go with no fuss or hassle.
All Editions
Scan to Word
Sometimes all you want from a scan is the text. So why bother with a scanned file at all?
FileCenter Professional features a Scan to Word option. With just one command, FileCenter will acquire a scan, run OCR to extract the text, and send the text straight to Word (or your favorite word processor) for editing.
FileCenter Professional or Pro Plus
Scan to Email
Many times you just need to scan a file for the purpose of e-mailing it. FileCenter streamlines this by letting you scan directly to e-mail. Your new scan will be attached as a PDF to a new e-mail message, ready to be addressed and sent.
FileCenter Professional or Pro Plus
Separate & Save Scans Automatically
When you scan in bulk, you'll often scan more than one document at a time. That's why FileCenter provides innovative Separators – special cover sheets you place on documents before you scan. Every time FileCenter runs across a separator sheet, it starts a new, unique file.
FileCenter Professional or Pro Plus
Automatic Document Routing
FileCenter takes separator technology a step further by also supporting document routing.
A separator not only marks the beginning of a document, it can also instruct FileCenter where and how to save the document. With separators, it is possible to scan, convert, separate, and auto-save large stacks of documents with one mouse click.
FileCenter Professional or Pro Plus
Automatic Document Routing
For true automation and intelligence, FileCenter Pro Plus has the ability to separate and route documents based purely on their content. Set up special rules that analyze the content to identify specific types of documents and route them accordingly.
FileCenter Pro Plus
Use Your Own Barcodes
If you use barcodes on your documents, FileCenter can take advantage of them when you scan or OCR.
You can use barcodes as document separators, optionally routing documents as well if a barcode contains a path. Alternatively, you can use barcode text in your dynamic file naming rules.
FileCenter Pro Plus
Document Bookmarking
Sometimes you want to scan multiple documents into a single file, but have each document bookmarked.
FileCenter allows you to add bookmarks when you combine documents or add a new scan to an existing file.
FileCenter's separator technology also has bookmark support. Add bookmarks your documents instead of separating them. Just put a special cover sheet on each document and scan. A PDF bookmark will appear in its place.
FileCenter Professional or Pro Plus
Manage & Organize Your Files
You can organize & manage your files two ways with FileCenter: using a regular "Explorer" interface just like Windows, or using FileCenter's electronic file cabinets.
These cabinets use a familiar Cabinet/Drawer/Folder layout, in an easy left-to-right flow. Cabinets "overlay" regular Windows directories, so you can view your existing files in cabinets without importing them. Cabinets can store any kind of Windows file.
All Editions
Easy Network Sharing
Need to put a cabinet on the network? It's completely transparent with FileCenter. All network users can share the same cabinet simultaneously.
Just put your cabinets on a shared network folder, then point all of your users to the shared cabinets. Your users will all share the same files, and any changes by one user will be visible to everyone immediately.
Concerned about security? FileCenter seamlessly inherits all of the folder and file security settings from Windows. Keep using the security features you're used to, but with better file organization!
FileCenter Professional or Pro Plus
Cloud Compatible
FileCenter is full compatible with most popular cloud providers, like DropBox, SugarSync, Google Drive, and Microsoft SkyDrive. This means that your FileCenter files can viewed on your local PC, or when you're on the go through your cloud provider.
Scanning to the cloud becomes so transparent and automatic, FileCenter doesn't even require a separate feature to do it.
All Editions
Save/Open Integration
If you're using FileCenter's electronic file cabinets to manage your files, you can optionally replace your standard Windows Save/Open dialogs with custom FileCenter versions.
Using FileCenter's Save/Open integration, you'll save files directly into your file cabinets from most of your programs, and open them again in their native applications. The integration can be enabled/disabled on a program-by-program basis.
All Editions
Inbox
For users and offices that receive a steady inflow of files to a specific folder, FileCenter offers an Inbox feature.
An inbox shows the inbound file folder on top and your regular cabinets on the bottom, making it easy to move the incoming files into your cabinets. Combine this feature with Naming Options and the Drop Renaming feature, and you can literally organize and rename dozens of incoming files with a simple drag-and-drop.
All Editions
File Preview
How often do you open a file just to check if it's the file you want? Let's face it, when you're hunting for a file you need to see what you're looking for.
FileCenter's built-in preview window gives you real-time previews of files as you click on them. Preview many common kinds of files without opening them, including office documents, spreadsheets, PDF files, scans, faxes, pictures, and more.
FileCenter Standard features fast text-only preview for common Office files, and preview for image files. FileCenter Professional takes preview technology a step further with highly accurate views for many common file types.
Text-Only Preview: FileCenter Standard
Accurate Preview: FileCenter Professional or Pro Plus
E-mail Files ... as PDFs
Send any kind of file by e-mail with one-click e-mail attachments. Just select and send. You can even give the attached file a different name.
FileCenter Professional can also attach many kinds of files as PDFs. Send sensitive spreadsheets or documents as PDF files without changing the original.
Basic Sending: All Editions
Send as PDF: FileCenter Professional or Pro Plus
File Naming Rules
Consistent file naming is an important part of organizing your files. FileCenter helps make that happen.
FileCenter Standard lets you create lists of common file names that you can draw from when you name files.
FileCenter Professional and Pro Plus add file naming rules, known as Naming Options. Naming Options can contain dynamic information, like dates, customer or patient names, and increments. If you use FileCenter Pro Plus, you can even pull filename text from barcodes or the document's OCR text. Literally name and save your files or new scans with a couple of mouse clicks.
To add even more intelligence, you can make your naming rules context-aware. In other words, you can choose when you want a given rule show, and hide it at other times.
Filename Lists & Naming Options: FileCenter Professional or Pro Plus
Integrate Barcode or OCR Text: FileCenter Pro Plus
Folder Templates
If you use the same folder layouts over and over, FileCenter can make your life easier. You can define reusable folder layouts that are as simple or complex as you'd like, including nested folders many layers deep. You can then apply these layouts to any drawer or folder.
They become especially useful when you add new drawers or folders – apply a folder layout at the same time. Consistent layouts are critical to an easy-to-use file organization system.
All Editions
Network Recycle Bin
The biggest shortcoming of network drives is the lack of a Recycle Bin. So FileCenter provides its own. Once you turn on the recycle bin, FileCenter will keep a copy of files deleted on network drives. Now if you delete a network file by mistake, it can still be recovered.
FileCenter Professional or Pro Plus
Application Bar
Gain access to your most frequently-used programs from within FileCenter. The Application Bar displays icons for your other programs. Use it to launch applications or drag-and-drop files onto other programs. You can even see each program's most recent file lists, letting you quickly re-open files right from FileCenter.
All Editions
Split View for Moving Files
An important part of maintaining a well-organized filing system is moving and renaming files.
FileCenter will show you two locations simultaneously so you can move files around easily. To make things more efficient, you can also rename a file as you move it. Your naming rules are also available as you move/rename files, so you can do both with just a couple of mouse clicks.
All Editions
Drop Renaming
In addition to the split view, FileCenter Professional also features a drop renaming feature. This feature can rename files in bulk as you drag/drop them from one location to another.
Using this in conjunction with FileCenter's file naming rules, you can reorganize and intelligently rename dozens of files at a time. It's ideal for moving incoming files into your cabinets in bulk.
FileCenter Professional or Pro Plus
Image Pasting
Paste a clipboard image as a file in the format of your choosing: PDF, JPEG, etc. An ideal feature for screen-clippers, this is a speedy way to archive screen captures to file.
FileCenter Professional or Pro Plus
Windows Desktop Search
FileCenter integrates with the powerful Windows Search engine. Think of it as a web search for your desktop. Just type in a few keywords, and all files that contain those words are shown. Search everything, or limit your search to a specific cabinet, drawer, or even folder.
Desktop Search: All Editions
Network Search: FileCenter Professional or Pro Plus
Network Search
FileCenter Professional and Pro Plus also allow you to take advantage of the Windows Search engine on the network, leveraging automatic index sharing and the full power of the Windows Search engine.
For those who don't use Windows servers, FileCenter also incudes a built-in search engine that allows you to index and search external volumes, non-Windows servers, and Network Attached Storage (NAS) drives.
FileCenter Professional or Pro Plus
File Thumbnails
Thumbnails show you a small image of a file's contents. Using thumbnails, you can quickly locate a file based on its contents, not just its name. FileCenter can show files as resizable thumbnails instead of icons.
FileCenter Standard will show thumbnails for pictures, photos, and image files – the same formats that Windows supports.
FileCenter Professional provides an Enhanced Thumbnail view that will show hundreds of kinds of files as thumbnails, including Office documents, spreadsheets, PDF files, scans, etc. Additionally, you can actually flip through the pages of the file in the thumbnail. For PDF files, you can also extract or delete pages and split the file using the thumbnail image.
Basic Thumbnails: All Editions
Enhanced Thumbnails: FileCenter Professional or Pro Plus
Folder Status Indicators
Know at a glance whether a folder is empty. Special status indicator icons will tell you if a folder has any contents or not.
FileCenter Professional or Pro Plus
Colorize Folders
Tag folders and drawers with custom colors. This is an easy way to categorize drawers/folders visually or mark them for future action.
FileCenter Professional or Pro Plus
Bridge the Gap with Outlook
Maybe the best way to archive e-mail messages is to save them out as individual files. This way you can group a client or patient's archived e-mail with the rest of their files.
FileCenter offers advanced drag-and-drop from Outlook, allowing you to export email in bulk and deal with email dates, names, and attachments easily. FileCenter can optionally add special Save buttons in Outlook to make it easy to save important messages to file on-the-fly.
FileCenter Professional or Pro Plus
Powerful PDF Editor
PDF has become the de facto way to share and archive uneditable files, including scanned documents, web pages, and office files. So working with PDF files needs to be as quick and efficient as possible. That's why FileCenter features its own PDF editor.
Use FileCenter to open, view, mark up, comment and annotate your PDF files. Delete pages, rearrange pages, extract pages, and move pages between files. You can even fill out forms and sign your PDFs with digital signatures. The tabbed interface keeps multiple open files at your fingertips.
All Editions
Stamp, Highlight, and Annotate PDFs
FileCenter's PDF editor features many highlighting and annotation tools. Highlight sections of text in any number of different colors. Draw lines and arrows to accentuate or mark out parts of the PDFs. And draw squares, circles, and even cloud shapes.
One invaluable tool for annotating PDF files is the Stamp feature. Quickly apply a stamp to a PDF to let other users know its status. FileCenter even supports custom stamps, dynamic stamps, and third-party stamps.
When printing PDf files, you can choose whether or not you want the annotations and stamps to print as well.
All Editions
Add Comments and Notes
When a stamp or simple annotation isn't enough, you can add your own comments to your PDF files.
Think of comments as sticky notes that you can attach anywhere. The comments show who made the comment and when it was attached. Customize the colors and fonts of your comments. Comments can be shown or hidden as desired, and you can choose whether or not to print them with the PDF.
If you need something a little more permanent, you can also put in your own text boxes, and even "flatten" them to merge them into the PDF.
All Editions
Digitally Sign PDFs
Applying a digital signature to a PDF is as easy as stamping it. Define and personalize your digital signature with custom images or even your own digital certificate.
A digital signature can serve as a legally-binding electronic signature. It can also be used to prove that the PDF has not been altered since it left your hands.
FileCenter Professional or Pro Plus
Work with PDF Forms
Filling out PDF forms is simple in FileCenter. Just open the form, type in the fields, and save the form. You can even save it under a new name so the original can be used again.
If you use FileCenter Professional or Pro Plus, you can go a step further and create your own forms. A simple form designer lets you place your own fields on the page so you can start collecting data from your customers, clients, or staff.
Form Filling: All Editions
Form Creation: FileCenter Professional or Pro Plus
Type on PDFs
FileCenter offers a typewriter feature so you can type text directly onto a PDF. This is very useful for filling out PDF forms that haven't been set up with fillable fields. You can customize the font, color, and size. You can even reposition the text later, edit it, or add to it.
All Editions
Add Text and Images to PDFs
Spruce up your PDFs by adding additional text or images where needed. Insert text in any font or style you need. In addition to placing new images, you can watermark your PDF pages with any image of your choosing.
FileCenter Professional or Pro Plus
Edit PDF Text and Images
Sometimes you need to make corrections to PDFs. FileCenter's PDF editing tool lets you make those corrections. Fix a misspelled word. Update a telephone number. Remove an image. Make the simple adjustments you need without having to generate the whole PDF from scratch.
FileCenter Professional or Pro Plus
Add Headers, Footers, and Page Numbers to PDFs
Some companies want unified headers or footers for all incoming PDFs. You can stamp those headers and footers onto entire documents at a time with the click of a button. Include dates, automatic page numbering, and other optional fields that you need in order to have consistency across your PDF documents.
FileCenter Professional or Pro Plus
Add Bates Stamps to PDFs
Bates stamping has become a widely-accepted way of indexing and identifying key documents. Fortunately, FileCenter makes adding Bates stamps to your PDF documents ridiculously simple.
FileCenter Professional or Pro Plus
Add Barcodes to PDFs
Companies use document barcodes in a variety of ways, from pairing documents and inventory to routing documents. FileCenter allows you to stamp custom barcodes directly onto your PDFs without resorting to an external barcode generator.
FileCenter Professional or Pro Plus
Redact PDFs
When you need to hide sensitive information in a paper document, you reach for a black marker. What about sensitive information in PDFs? Easy – redact it with FileCenter's redaction tool. Think of it as your virtual marker.
FileCenter Professional or Pro Plus
Password-Protect PDFs
If you want to control who has access to your PDF file, password-protect it with FileCenter. The protection encrypts the contents of the PDF so it can't be previewed or indexed, then it applies a password.
There are multiple levels of protection available: require a password to open the PDF, or lock out the ability to print it or make any changes. The level of protection is up to you.
All Editions
Delete and Rearrange Pages
When you open a PDF in FileCenter, you have the ability to drag-and-drop pages to rearrange them in the file, or delete pages from the PDF.
All Editions
Insert Pages or Move Pages between Files
FileCenter has special wizards to help you insert a PDF into another, or simply move pages between PDFs. Better yet, you can do this without opening anything first. Just select a file and pick a PDF Action.
FileCenter Professional or Pro Plus
Stack, Join, and Split PDF Files
In FileCenter Professional, you can "stack" or combine PDF files right inside of your cabinets. Just drop them on each other! You can just as easily split apart files, insert files into each other, and pull out individual pages. Simple wizards help you manipulate your PDFs without even having to open them. Working with PDFs doesn't get any easier!
FileCenter Professional or Pro Plus
Split PDF Files or Extract Pages
Sometimes you need to pull pages out of a PDF file. In FileCenter Professional, you can extract individual pages, split a PDF file into two separate files, or unstack all of the pages into separate files. Best of all, it's not even necessary to open the PDF first.
FileCenter Professional or Pro Plus
Print to PDF
FileCenter includes the FileCenter PDF Printer for turning any printable document, email message or web page into a PDF file, ready for archiving or sharing.
Just print your file or document to the FileCenter PDF Printer, and FileCenter will turn it into a PDF and save it to file.
FileCenter Professional or Pro Plus
One-Click PDF Conversion
With one click, convert many kinds of files into the popular PDF format. It's an easy way to convert office files, faxes, and scans to PDF without opening them.
Just select the file in FileCenter and click Convert. FileCenter will create a PDF copy. You can even e-mail files as PDFs – FileCenter can convert-and-send a file in one transparent step. This is the perfect way to send an office file as an uneditable PDF.
FileCenter Professional or Pro Plus
Batch PDF Conversion
Need to convert many files to PDF? FileCenter Professional features a batch PDF conversion feature.
Just select multiple files and click the Convert button. A special batch-conversion window will open, giving you many conversion options, like the ability to add keywords to the PDFs as they're created, or to customize the filenames of the new PDFs. You can even retain the date stamp of the original files.
FileCenter Professional or Pro Plus
Convert PDFs to Office Files
Your client sent you the spreadsheet you need. The only problem: it's on a piece of paper. If you use FileCenter Pro Plus, this will never be a problem.
Convert PDF files – even scanned ones &ndash back into formatted Office documents: Word files, Excel spreadsheets, even PowerPoint files or WordPerfect documents. Save yourself the hassle of re-creating documents from scratch. As long as you have a PDF or a scanned image, you can turn it back into an Office file in less than a minute.
FileCenter Pro Plus
Automatically OCR All Scans
FileCenter integrates OCR (text recognition) as a seamless part of the scanning process. As the scan comes in, FileCenter identifies the text on each page and inserts it invisibly in the resulting PDF. This makes the PDF searchable, indexable, and lets you copy real text out of the PDF.
The PDF looks just like the original document, but the scanned picture has real text behind it. Literally go from paper to searchable PDF in one mouse click.
FileCenter Professional or Pro Plus
OCR Existing Files
If you have files of scanned documents or faxes, FileCenter can make them searchable and indexable through OCR.
Just select a file and click the Recognize Text button. FileCenter will discover the text in the scanned image and insert it into the file. The look of the file won't change, but now it will have actual text that can be searched, indexed, or copied to your word processor.
FileCenter Professional or Pro Plus
OCR Engine Included
FileCenter includes the venerable Tesseract OCR engine for excellent accuracy. There's nothing to configure. OCR will run invisibly behind the scenes to make your new scans searchable.
FileCenter Professional or Pro Plus
Faster OCR
FileCenter speeds up the otherwise-tedious OCR process. How? By performing OCR on more than one page at a time. In technical terms, this is known as multi-threaded OCR, but all that you need to know is that OCR happens much quicker, contributing to a smoother workflow.
FileCenter Professional or Pro Plus
ReadIris OCR
For those who need best-of-breed OCR, FileCenter Pro Plus includes the ReadIris OCR engine, arguably the best OCR accuracy in the business. There's no additional software to install and nothing to configure. FileCenter will tap into ReadIris's power automatically to give you the best results available.
FileCenter Pro Plus
Zonal OCR
FileCenter Pro Plus provides a powerful way to automate the way you name your files: Zonal OCR and Content Fields. In a nutshell, you can have FileCenter extract the OCR text from either a specific region of the document, from its placement between pre-defined keywords, or based on a pattern. You can then use this text in your Naming Options to create dynamic file names that are specific to the document. Pair these naming rules with Separators for a level of automation and sophistication unmatched at this price level.
FileCenter Pro Plus
Import/Export Settings
Easily clone your FileCenter setup by exporting/importing its settings.
All Editions
Lock Out Individual Features
FileCenter provides a special interface for administering shared settings on the network. Using this interface, you can make changes to shared items (cabinets, folder templates, naming options) and lock out individual features. This interface provides advanced options for network administrators who want more control over how FileCenter's deployed on their network.
FileCenter Professional or Pro Plus
Maintenance Plan Included with Purchase
FileCenter Professional comes with a Maintenance Plan that provides technical support and free product upgrades for one year from date of purchase. The plan can be renewed each year for a modest fee (optional).
FileCenter Professional: 1 year
FileCenter Pricing
FileCenter, Receipts, and Portal are licensed per user. Each user of the software needs their own license. For FileCenter and Receipts, if a single user has two machines that won't be in use simultaneously, you can request an additional install.
FileCenter Automate is licensed per computer since it is normally installed on a server.