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FileCenter • Screens
Screenshots – Standard FeaturesThe following features are available in all editions of FileCenter: Logical, Intuitive OrganizationFileCenter file management software features an electronic cabinet interface which organizes your data into drawers, folders, and files, separated into three views for easy flowing left-to-right navigation. Files can be displayed as large icons, small icons, thumbnails, or in a details view.
One feature that sets FileCenter apart is its compatibility with your other Windows programs. Our file management software uses native Windows folders to store your files instead of locking them in a proprietary database, so they're always available to your other programs, even if you stop using FileCenter. This image shows how FileCenter can overlay an existing directory of files:
Universal File Support; Save/Open IntegrationFileCenter can store any type of file – office documents, music files, pictures, movies, etc. Files will continue to open in their native applications. FileCenter is also able to integrate with the Save and Open functions of nearly any Windows program, letting you save and open files using FileCenter. This image shows a user saving a Word document. Notice how you can save straight into FileCenter. (If you don't want to use FileCenter's save/open integration, it's easy to disable in FileCenter's Settings).
Bridge the Gap with OutlookMaybe the best way to archive e-mail messages is to save them out as individual files. This way you can group a client's archived e-mail with the rest of the client's files. FileCenter can optionally add special Save buttons in Outlook to make it easy to archive important messages to file on-the-fly. Many use Outlook to keep track of their customers or clients. But how can you organize your files by client? Easy - use FileCenter's Outlook cabinets. FileCenter can optionally read your contact lists and generate a special Outlook Cabinet so you can start saving files under the names of your Outlook contacts. The first screen shows one of the special Save buttons FileCenter can add to Outlook. The second screen shows an Outlook Cabinet:
File PreviewHow often do you open a file just to check if it's the file you want? Let's face it, when you're hunting for a file you need to see what you're looking for. FileCenter's built-in preview window gives you real-time previews of files as you click on them. Preview many kinds of files without opening them, including office documents, spreadsheets, PDF files, and pictures.
Folder and Filename TemplatesWhether you're an office that needs consistent naming or someone who uses the same filename patterns over and over, FileCenter can make your life easier. FileCenter features reusable folder layouts and filenames. Set up the names you use most and call them up whenever you name a file or create a folder. The first image shows how you can pick a filename on-the-fly when you save. The second image shows a reusable Folder Template:
File Moving ToolA big part of maintaining a clean, organized filing system is moving and re-filing documents. FileCenter's Move tool displays a split screen, helping you to easily reorganize your cabinets or bring files into your cabinets from outside. It also allows you to rename files and folders on-the-fly while they're being moved.
Network Recycle BinNormally, when you delete a network file it's gone forever. The problem is that Windows doesn't provide a Recycle Bin for network files. FileCenter fills this hole by providing its own Network Recycle Bin. If a user accidentally deletes the wrong network file from within FileCenter, you still have a chance to recover it.
Windows Context MenusA big problem with many document management systems is that you lose all of your right-click context menus for the files. Do you like to use a right-click Open With or Send To? With FileCenter you still can. FileCenter preserves all of your right-click file options:
Professional FeaturesThe following features are only available in the Professional edition: Desktop & Network SearchFileCenter Professional features a built-in search engine. Searching is as easy or sophisticated as you want it to be, from plain English to Boolean to fuzzy and stemming matches. Network drives can be searched as well. And with shared network indexes, ensure that everyone is searching on the same data. If you prefer a third-party search engine like Google Desktop Search, Windows Desktop Search, or Copernic, FileFind will integrate with those as well (available in FileCenter Standard or Professional).
E-mail Files ... as PDFsFileCenter makes it painless to send documents via e-mail with its Send feature. On-the-fly document conversions let you convert and send with a single mouse-click. For example, send a Word file to a client in PDF format to prevent them from making changes. Or zip and send a whole folder of files with one mouse-click.
File Encryption & ShreddingTo protect sensitive files from prying eyes, FileCenter includes two invaluable security features: file encryption and file shredding. Use encryption to password-protect any file, making it completely unusable without the password. And when it's time to delete a sensitive file, don't just delete it – shred it. FileCenter "shreds" files by overwriting them multiple times with random data, then deleting them. This keeps undelete utilities from ever being able to recover the file. This screen shows the security options available in FileCenter:
One-Click PDF ConversionFileCenter includes FileCenter PDF, a print-driver for creating PDF documents out of any application. FileCenter can also convert nearly any type of file to PDF with a mouse-click. Just select the file and click Convert It. It's not necessary to open the file, print the file, or even have Adobe Acrobat installed on your computer. The first screen shows FileCenter's conversion options. The second shows a Word document being printed to the FileCenter PDF print driver.
Network Deployment & AdministrationFileCenter Professional is simple to deploy and administer on the network thanks to the free FileCenter Admin tool. Use FileCenter Admin to roll out a silent install, push shared settings to all workstations, and control what features are available.
Add Scanning through FilePDFFilePDF Professional will expose a new Scan button in FileCenter Professional. With this button, you will be able to scan directly into any FileCenter drawer or folder – a highly efficient way to organize new scans. This screen shows the new Scan button in FileCenter Professional and all of the options that come with it.
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Virtual Office News: The file structure, with filing cabinets, drawers, folders and files is as intuitive as it gets. Sales Question?
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FileCenter file management software has received dozens of 5-Star Awards »
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