FilePDF • Screens

Screenshots – Standard Features

The following features are available in all editions of FilePDF:

PDF Reader & Viewer

FilePDF works as a standard PDF reader or viewer. This screen shows a PDF open in FilePDF. Notice the page thumbnails on the left, which make it easy to navigate the file. Also notice the document tabs at the bottom. Use the tabbed interface to keep multiple files open at the same time and access them quickly.

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Insert, Rearrange, and Delete Pages

FilePDF's special Pages view shows you all of the page thumbnails in a convenient workspace. This is the ideal place to drag-and-drop pages to reorder them, delete pages, extract pages into their own file, or even insert new pages.

Notice the Tasks list on the right. This gives you quick access to your most common commands and lets you see at a glance what options are available.

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Stack, Join, and Split Documents

In Pages mode, there are easy Insert commands for merging PDFs into a single file. You can also activate a Split View to show you two documents at once. Use this view to shuttle pages between files or recombine the files.

The first screen shows the split view with two different documents open. A page is being pulled from the left document and dropped into the right one. The second screen shows the same page being moved with interactive prompts.

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Perform OCR

To your computer, a scanned document is just a picture. To get actual text out of the scan, you need OCR – Optical Character Recognition. OCR identifies letters and characters in the scan by their shape, giving you actual text to search on, index, or pull into a word processor.

FilePDF includes built-in OCR. The Standard edition has a basic OCR engine, while the Advanced edition features an OCR engine with higher accuracy and support for non-English characters. Both editions also support some third-party OCR engines.

When FilePDF runs OCR, it can embed the text invisibly behind the scanned image, giving you a scan that's visually identical to the original but fully searchable. It can also send the text to your favorite word processor or text editor. Here, FilePDF has run OCR on a scanned document and is showing the embedded text.

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Print to PDF

FilePDF includes the FileCenter PDF print driver for turning any printable document, email message or web page into a PDF file, ready for archiving or sharing. In this screen, a Word document is being printed to the FileCenter PDF printer. The printer will produce a PDF file and ask the user where to save it.

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Professional Features

The following features are only available in the Professional edition:

Scan to PDF or TIFF

FilePDF aims to make scanning as efficient and automatic as possible. A Quick Scan (Scan menu > New Scan) will scan a new document straight to searchable PDF with no additional prompts. For more flexibility, there's also an Advanced Scan (Scan menu > Advanced Scan).

The screen below shows the Advanced Scan options. You can choose whether to include OCR, select the output document type, and choose scan parameters. Also notice the Profile field at the top. Profiles are a way to save your most common scan settings for easy recall later.

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Automatically OCR All Scans

By default, FilePDF makes OCR a seamless part of scanning, not a tedious extra step. One mouse click can take a piece of paper to fully searchable PDF, with the OCR text embedded invisibly behind the original image.

This screen shows the OCR options that are available. Besides embedding the OCR text in the PDF, you can send it to a word processor or text editor. Also notice that FilePDF supports a number of different OCR engines, including the engine that comes standard with Microsoft Office (Microsoft Office Document Imaging).

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Scan to Word

Sometimes all you want from a scan is the text. So why bother with a scanned file at all? FilePDF features a Scan to Word option (Scan menu > Scan to Word). With just one command, FilePDF will acquire a scan, run OCR to extract the text, and send the text straight to Word (or your favorite word processor or text editor).

This screen shows a scan that was done with the Scan to Word option, and the resulting text inserted in Microsoft Word.

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Separate & Save Scans Automatically

When you scan in bulk, you need to scan more than one document at a time. That's why FilePDF provides innovative Separators – special cover sheets you place on documents before you scan. Every time FilePDF runs across a separator sheet, it starts a new, unique file.

FilePDF takes separator technology to the next level by also supporting document routing information. A separator not only marks the beginning of a document, it can also instruct FilePDF where and how to save the document. With separators, it is possible to scan, convert, separate, and auto-save large stacks of documents with one mouse click.

This screen shows FilePDF's separator manager, where you will create and print your reusable document separators.

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Add Scanning to FileCenter

FilePDF Professional will expose a new Scan button in FileCenter Professional. With this button, you will be able to scan directly into any FileCenter drawer or folder – a highly efficient way to organize new scans.

This screen shows the new Scan button in FileCenter Professional and all of the options that come with it.

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