In This Issue:

In this month's edition of the FileCenter Newsletter, read about:

Linking to Files »

Linked Drawers »

Customer Spotlight »

Linking to Files

This month we explore a little-used but powerful feature: linking. The word "link" evokes a little fear in a lot of you, but don't worry – you'll master this feature in ten minutes.

What Are Links?

First, the definition. A link is simply a Windows shortcut. If you're a little fuzzy on Windows shortcuts, here's an analogy. Think of police call boxes. Police call boxes are spread all over the place, but they all link to the same point: the police station. Picking up the receiver links you directly with the police. Shortcuts are call boxes that link directly to files. Double-clicking the link invokes the file. Now to employ that principle in a powerful way.

Sometimes you have a file that really needs to go in two (or more) places. For example, maybe you're a lawyer who handles multiple cases for the same client. All of the cases fall under the same engagement letter, and you want to keep a copy of the letter in each case folder. Instead of making copies, place links to the engagement letter.

Creating Links

To create links, you'll want to open the Split View. Select the file in the top view. In the bottom view, select the location where you want to put the link.

Next click the Copy Down button (at the bottom right-hand corner of the top view; it might just say Copy). You'll see a Confirm Copy dialog box. One of the options is to Link Instead of Copy. Select it and click OK.

Voilà, you just created a link. The link looks just like the original file, but it has the Windows "shortcut" symbol on top of it. This helps you distinguish the link from the original. Double-click the link to open the file. And thanks to a little wizardry on our end, links work fine with the Preview Window.

FAQs

A lot of you are already asking questions: What if I delete the link? The original file remains. What if I delete the original file? The link remains, but it's dead. What if I move the original file? You'll have to redo your links. They don't update automatically (complain to Microsoft, not us). How can I tell where the original file is? Right-click on the link and select Properties. This will show you the path to the original file.

Linked Drawers

Now that you understand links, let's introduce an even more practical feature: linked drawers.

By now you know that FileCenter drawers are simply folders that reside inside of the cabinet. But what if you have an outside folder that you want to include as a drawer? That's where linked drawers come in. With the power of links, you can incorporate any folder, anywhere on your computer as a cabinet drawer. And it couldn't be easier.

Creating Linked Drawers

To add a linked drawer, click the Drawers button > Create Linked Drawer. Give the drawer a name. Then browse to the folder that you want to bring in as a drawer and click OK.

The linked drawer will show up at the bottom of your drawer list. Linked drawers are always on the bottom. The drawer icon will have a Windows "shortcut" symbol on it so you can tell that it's not a regular drawer. But when you click on the drawer, you'll never know the difference: the drawer's contents show up as if they were part of the cabinet, even though they're not.

Is It a Real Drawer?

For the most part, a linked drawer behaves just like a regular drawer. For example, the search engine will automatically pick up linked drawers. Naming options and folder templates work fine too. But if you try to copy or move the drawer, it won't behave like you expect. Why? Because it's not an actual folder. It's just a link. So copying or moving the drawer only affects the link file, not the target folder.

FAQs

All of the FAQs for Linking Files apply to linked drawers. Additionally: Can I have a cabinet made entirely of linked drawers? That's called an "Advanced Cabinet" and you can learn all about it in FileCenter's help file.

Customer Spotlight

I used a file system called PaperMaster for a number of years and it finally became outdated. I had thousands of files and I needed a new file program to switch to. Thank you FileCenter Pro for being able to convert all my files, 16 years of work, to PDFs, and the system does so much more than I could of imagined. Thank you for the best file management program that I have ever worked with. There are things that I am learning all the time that it does.

Rob Corsi, Founder
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St. George, UT

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