In This Issue:

In this month's edition of the FileCenter Newsletter, read about:

Share the Love »

Separators Part 1 »

Separators Part 2 »

Share the Love!

Here at Lucion, we enjoy a steady stream of praise about how FileCenter has made a difference for you. We love hearing it. Who wouldn't? And that raises a point.

There are a lot of potential users out there who would love to hear your perspective, folks searching for a great paperless solution and trying to figure out what FileCenter's all about or if it will work for them.

Help Us by Posting a Review on Amazon.com

Amazon now carries FileCenter. On Amazon, the life-blood of any product is the product reviews. Shoppers turn to the reviews as much or more than the product descriptions, because they're just like you and me – they want to know if the product works. So while we can write the product description, FileCenter needs a strong base of reviews from customers like you, people who know it, use it, and love it.

So whether you've got a one-line song of praise or a detailed story to tell, please take a minute and post it on Amazon.com. These links will take you directly to the product review pages for FileCenter Pro and FileCenter Standard:

FileCenter Professional Reviews »

FileCenter Standard Reviews »

Separators Part 1 – General Concepts

It's time to de-mystify Separators, one of FileCenter/FileConvert's most powerful but least-understood features. We'll run a multi-part series that clearly explains separators with all of their ins and outs. We'll make frequent reference to FileCenter, but separators work the same way in FileConvert (in fact, FileCenter and FileConvert can share each other's separators, but we're getting ahead of ourselves).

Let's start by understanding the basic concept.

When most users have a stack of documents to scan, they'll scan them one at a time. Why? To keep them separate, of course, and to save each document as its own file. But what if you could scan the whole stack and let FileCenter worry about splitting them up and saving them in separate files? That would save time and a lot of mouse clicks.

Enter Separators. If you've ever sent or received a fax, you can understand separators. Question: if five faxes arrive at your machine, how do you know where one fax stops and the next one starts? Simple. Faxes use cover sheets. Every time you see a cover sheet, you know a new fax follows.

That's exactly how separators work. Separators are simply cover sheets you stick on your documents. Every time FileCenter encounters one of these cover sheets, it knows a new document is starting.

Separators Part 2 – The Generic Separator

Now it's time to get your hands dirty. Let's run a couple of simple tests to show you how a basic separator behaves.

Open FileCenter and click the Separators button in the Tools section of the ribbon (FileCenter Professional only; sorry Standard users). This brings up a list of your separators. For most of you, there will only be one: Generic. Select the Generic separator and click Print. Print three copies of it. Now you can close the Separators dialog.

Look at the sheet you just printed. It says Document Separator at the top along with a few groups of strange codes. These codes are how FileCenter knows it's a separator.

Now let's try a scan. Get three pages of paper, put a separator on top of each one, then assemble the stack. You should have six pages: separator, document, separator, document, separator, document.

Next go to the Edit tab in FileCenter. Click Scan to start a new scan, and select the option called Process Separators. Go ahead with the scan.

After your scan is done, you'll see OCR begin to run. FileCenter identifies separators during the OCR phase. When OCR finishes, FileCenter is going to break your six-page scan into three individual documents, each under its own tab. You'll also notice that the separator sheets are gone.

That's the role of the Generic separator – to split up document stacks.

Using Separators in the Manage View

One more test. Switch over to the Manage view and navigate to somewhere you can do a test.

Get your six-page stack of pages ready again and start another scan. This time you'll need to provide a filename for the scan. Make sure you select Process Separators again, and go ahead with the scan.

Like before, OCR will run after the scan. But this time, you'll end up with three individual files. All of them will have the same name with an increment after it. If you look at the files, you'll see that they each have one page, and like before, the separators are gone.

At this point, questions are popping up in your mind: What if I want to give the documents separate names? What if I want the documents to each go in different folders? What if I don't want to wait through OCR every time I scan? The short answer is, wait for the next newsletter.

But we will take up the last question: what if you don't care about OCR? Simple. If you select the Process Separators option but not the Make Searchable PDF option, FileCenter does a very rapid OCR of just the top 10% of the page, just enough of the page to tell if it's a separator. The separator-only OCR (as we call it) runs much, much quicker than full OCR.

Still to Come ...

Next time we'll talk about separators that can name the document for you and even save it out to a specific location.

Lucion Technologies, LLC • 710 E Technology Ave. • Orem, UT 84097

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